Late yesterday afternoon, all employees and managers of the Centre intégré de services de première ligne de l’ouest de l’Ile (MWI IUHSSC)received an email stating that, amongst other things, their scheduled vacations from December 13, 2020 to January 30, 2021 would be canceled by Ministerial Order 2020-007.
The measures impact nursing and cardiorespiratory care personnel, paratechnical and auxiliary services and trade as well as health and social services technicians and professionals. Additionally, all unpaid leaves of absence are suspended.
All vacations for managers are cancelled for the period of December 13, 2020 to January 30, 2021, unless there are exceptions related to humanitarian reasons, special personal or family constraints, which may be analyzed on a caseby-case basis by the director concerned. Each manager will be entitled to a minimum consecutive leave of 4 days on one of the two holidays (Christmas or New Year’s Day)
The letter reads:
With the Holidays just around the corner and with a noted increase in outbreaks and cases of COVID-19 within the population on our territory, we must use every means possible to prevent the situation from worsening. We are once again launching a call for mobilization, as well as various measures that call on volunteering, in the hopes that we can count on the mobilization shown during the first wave of the COVID-19 pandemic.
1. REDEPLOYMENTS In response to government announcements, redeployments are currently underway or will soon be underway in certain sectors, in an effort to lend a hand in at-risk sectors. The main areas targeted include:
50% reduction in operating room activities across all hospitals;
Closure of 50% of outpatient clinics, including those at the Douglas Mental Health University Institute (other than those to be kept open as per the ministerial directives);
Redeployment of 50% of FMG resources (MWI IUHSSC resources). Individuals from areas of activity included in the redeployments or from other areas targeted will be reassigned within the same site, where possible, or to other at-risk areas if they voice interest, or if we need to do so. Individuals will be able to choose the sector to which they are reassigned. In the absence of available volunteers, employees will be redeployed and reassigned in reverse order of seniority and the shift may be subject to change. All staff, including administrative staff, will be called upon to contribute as required.
2. APPLICATION OF MINISTERIAL ORDER 2020-007
The measures described below apply to these job categories:
1 – Nursing and cardiorespiratory care personnel
2 – Paratechnical and auxiliary services and trades
4 – Health and social services technicians and professionals
The targeted activity centers are those from:
Hospital centers, including the Douglas Mental Health University Institute The Support for Elderly Autonomy Program Directorate
FMGs (MWI IUHSSC staff)
2.1 Cancellation of vacations from December 13, 2020 to January 30, 2021
In connection with the application of Ministerial Order 2020-007, for the sectors listed above, all vacations for the period spanning December 13, 2020 to January 30, 2021 are cancelled, unless there are exceptions related to humanitarian reasons, special personal or family constraints. Such situations may be analyzed on a case-by-case basis;
You may keep your scheduled vacation days and come work overtime for those days;
You may however, postpone these vacation days and keep them in your vacation bank; Everyone will be entitled to a minimum of 4 consecutive days (or 5 days for Category 1 – FIQ) for one of the two holidays (Christmas or New Year’s Day).
This situation applies unless there is a force majeure, in which case these leaves could be cancelled, in reverse order of seniority.
2.2. Suspension of unpaid leaves from December 13, 2020 to January 30, 2021
All unpaid leaves of absence are suspended, unless there are specific exceptions (out of province or country, contributing elsewhere within the health and social services network, or some other situation that will have to be analyzed on a case-by-case basis);
No new requests for unpaid leaves may be authorized.
2.3 Reduction in union leave Parity analyses will take place shortly in order to agree on the reinstatement of certain workers who were scheduled for union leave, according to the parameters established during the first wave.
3. VOLUNTARY REPLACEMENT In addition to the other activities mentioned, we will post what our needs are for the period of December 18, 2020 to January 2, 2021, and these roles can be filled voluntarily by employees who will give their name for the roles they wish to fill. These provisions temporarily replace the usual method of granting shifts (at regular or overtime rates) to encourage voluntarily pitching in to meet staffing needs.
Needs will be posted from December 10 to 14, 2020, by activity centre, and employees will indicate their availability on a sheet made available for this purpose;
If several employees show interest in the same shift, the manager will be able to divide the shifts among the department’s employees, based to the choices expressed;
This mechanism applies to all departments for which scheduling is handled by the replacement activities;
For all other services, the manager is responsible for posting his or her staffing needs, if any, according to the outline attached to the HRCLAD’s memo or according to the tool you already use on a daily basis;
Posting will end December 14, 2020 at 9 a.m., and the needs will be forwarded to the Replacement Activities Department (RAD) by the managers.
Filled shifts will be added to the schedules no later than December 15, 2020 at 3:00 pm. In the event that this activity does not meet all the needs expressed, the provisions for full-time upgrading of all parttime incumbents could apply, and this, for all sectors covered by 2020-007 Ministerial order. Documentation will be issued to this effect, if required.
4. CALL FOR MOBILIZATION: WE’RE STRONGER TOGETHER
All employees are eligible to volunteer and will be assigned on a full-time basis to the various organizational priorities established in relation to the management of the COVID-19 pandemic;
These priorities may include working in a red zone (hospitals, CHSLDs, RPAs and private CHSLDs) or other priority tasks;
The tasks to which they will be assigned may vary widely, from administrative tasks to COVID or field officer duties, depending on their job title and needs;
They will then be temporarily relieved of their current duties for a minimum period of 2 weeks, with the possibility of an extension;
Upon completion of the assignment, depending on the case, displaced employees may be required to be screened for COVID-19, then work remotely (if applicable), go into isolation or be reintegrated according to IPC guidelines;
Displaced volunteers will receive the applicable bonuses according to their assignment;
Volunteers can communicate their interest and availability to their manager who can coordinate the reassignment with the We’re stronger together team. If you have any questions, do not hesitate to speak to your immediate superior who will be able to follow up with the appropriate authorities.
A question-and-answer will be sent to you in the next few days in order to provide more detailed answers to certain questions you may have in relation to the information in this memo.
All vacations for managers are cancelled for the period of December 13, 2020 to January 30, 2021, unless there are exceptions related to humanitarian reasons, special personal or family constraints, which may be analyzed on a caseby-case basis by the director concerned. Each manager will be entitled to a minimum consecutive leave of 4 days on one of the two holidays (Christmas or New Year’s Day). In the event that a period of 4 consecutive days is not possible, any other distribution of these leaves may be discussed with the immediate supervisor and authorized by the director concerned. The presence of managers in the field is necessary to support the teams